Privacy Policy

1. Introduction

EJK Consultancy Ltd ("we", "our", "us") is committed to protecting the privacy and personal data of visitors to our website and clients. This Privacy Policy explains how we collect, use, store and protect your personal information in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

EJK Consultancy Ltd is a company registered in England and Wales (Company Number 14593665), based in Northampton, UK.

2. Information We Collect

We collect personal information that you voluntarily provide to us when contacting us via our website form, email, or telephone. This includes:

• Name and job title
• Organisation or company name
• Contact details including email address and telephone number
• Details of your inquiry or project requirements

3. How We Use Your Information

We process your personal data under the lawful basis of legitimate interest to:

• Respond to your inquiries and arrange assessments or consultations
• Provide Microsoft 365, SharePoint, Power Automate and AI consultancy services
• Fulfil our contractual obligations to clients
• Maintain accurate business and accounting records

We will never sell, rent, or lease your personal data to third parties.

4. Third-Party Services and Cookies

Our website uses cookies and privacy-friendly analytics tools to help improve user experience and monitor site performance. These may include Google Analytics and CookieYes consent management where enabled. Cookies can be managed or disabled through your web browser settings at any time.

5. Migration Complexity Calculator & Lead Magnet

When you use our Free Migration Complexity Calculator tool, we collect information about your IT environment (such as source platform, Exchange version, user count, and storage volume) along with your contact details (name, work email address, company name, and phone number).

We process this information to calculate your custom migration estimate, generate your personalized report, and send you relevant follow-up guidance or insights regarding your Microsoft 365 migration. We use Mailgun (EU data center processing) to send automated confirmation emails and results summary.

By submitting your details via the calculator, you consent to receiving your estimate report and related technical advice from EJK Consultancy. You may withdraw consent or unsubscribe from future communications at any time by contacting us or clicking the unsubscribe link in our emails.

6. Data Retention

We retain contact form inquiries and consultation records only for as long as necessary to fulfil the purpose for which it was collected, or to satisfy legal, accounting, or reporting requirements.

7. Your Data Rights

Under the UK GDPR, you have the following rights regarding your personal data:

• The right to request access to your personal data
• The right to request correction or deletion of your personal data
• The right to object to or restrict processing of your data
• The right to data portability

To exercise any of these rights, please contact us at info@ejkconsultancy.co.uk.

8. Contact Us

If you have any questions regarding this Privacy Policy or our data protection practices, please contact: